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Gateshead Safeguarding Children Board privacy notice

This Privacy Notice explains how the LSCB uses and shares personal information for training purposes. This notice will be reviewed and updated annually or earlier if necessary to comply with changes in the law.

Who we are and what we do

Gateshead LSCB is a statutory body established under the Children Act 2004. It is a partnership of local agencies which is independently chaired and consists of senior representatives of all the key organisations that work together to safeguard and promote the welfare or children and young people in County Gateshead. Support is provided to the LSCB by a dedicated Business Unit.

Gateshead Local Safeguarding Children Board (LSCB) has a responsibility to consider the monitoring and effectiveness of training, including multi-agency training, for safeguarding and promoting the welfare of children, to maintain our accounts and records and to support and manage our employees.

The following organisations are partners in the Gateshead Local Safeguarding Children Board.

  • LSCB Business Unit (including the Independent Chair of the LSCB)
  • Gateshead Council
  • Public Health
  • Northumbria Police
  • National Probation Service
  • National Offender Management Service
  • Community Rehabilitation Company
  • Children and Family Court Advisory and Support Service (CAFCASS)
  • Clinical Commissioning Groups
  • South Tyneside Hospitals NHS Foundation Trust
  • Northumberland Tyne and Wear NHS Foundation Trust
  • Harrogate and District NHS Foundation Trust
  • NHS England
  • Representations from Gateshead Jewish schools
  • Headteachers of maintained schools
  • Director of further education institution
  • Lay members of the LSCB
  • Voluntary and community sector


The type of personal information we collect and how we collect it

We may collect the following types of information

  • your name
  • your date of birth
  • your contact details
  • your NHS registration number
  • details of family members, associates and personal relationships
  • details of criminal offences and prosecutions including details of committal and release
  • reports of behaviour that may cause concern as they relate to safeguarding children and young people
  • professional opinions in relation to concerns and complaints
  • information about individuals who have an a risk to children status
  • information about individuals who are reported as missing
  • information about individuals who are to be released from prison


We also collect the following special category data:

  • racial or ethnic origin
  • religious or philosophical beliefs
  • health information
  • gender


How we collect your personal data

We collect your personal data by using

  • contact via telephone or email
  • paper and electronic forms
  • visits and discussions with you and others who may know you


Reasons we can collect and use your personal information

We must have a lawful basis for us to obtain and share personal information. If we need to we will do so for one of the following reasons -

Public Task

processing is necessary for the performance of a task which is carried out in the public interest or in the exercise of official authority vested in the controller

Legal obligation

Processing your data is necessary for us to comply with the law (not including contractual obligations).

How we use your personal information

We will use the information we have collected for the following purposes:

  • to fulfil our statutory responsibilities in relation to organising safeguarding practice reviews, supporting the Child Death Overview Panel and complying with child protection procedures in line with legislation and government guidance;
  • provide you with our services, and to develop and improve those services;
  • to deal with any problems or complaints that arise in relation to your account;
  • for assessment and analysis purposes to help improve the operation of our service;
  • to maintain safeguarding registers.

 

Sharing personal information

The LSCB have an Information Sharing Protocol which is an agreement between partner agencies in Gateshead. Its aim is to facilitate more effective data sharing across Gateshead where this is needed to improve safeguarding or to enable each organisation to respond quickly to safeguarding needs.

We may also need to share information with national regulatory authorities and if this happens it will be through the provision of statutory powers held by those authorities.

National Organisations that may require us to share information:

  • OFSTED
  • Department for Education
  • Department for Health

 

There are other times where we may need to share your information. These include:

  • where there is a serious risk of harm to you or to others;
  • where there are concerns for the welfare of a child;
  • for the prevention or detection of crime;
  • where a court order requires us to share information about you.


Keeping your personal information secure

The security of your personal information is important to us. This is why we follow a range of security policies and procedures to control and safeguard access to and use of your personal information.

Anyone who receives information from us is also under a legal duty to only use the information for the purposes agreed and keep the information secure and confidential.

Where we use data for the purpose of a safeguarding practice or case review or a child death review we will apply additional protection for your information when we need to.

How long your personal information will be kept

After we deliver a service to you, we keep your information as a business record of what was delivered. The type of service you receive will determine how long we have to keep your information.

Currently children's records cannot be destroyed due to independent enquiries in England and Scotland into child abuse. Information will not be destroyed until six years after the end of the enquiries or in accordance with our normal retention schedule (whichever is later).

Any information relating to Child Protection is retained for 75 years from date of birth (or six years following the child s death) in accordance with the child social care file.

Processed overseas

We do not process your personal data outside of the EU

Marketing (if applicable)

At no time will your information be passed to organisations external to us and our partners for marketing or sales purposes or for any commercial use without your prior express consent.

Your information rights

It is important to us that you understand that your Information Rights are set out in the law and, subject to some legal exceptions, you have the right to:

  • to have any inaccuracies corrected;
  • to have your personal data erased;
  • to place a restriction on our processing of your data;
  • to object to processing; and
  • to request your data made available to someone else.


If you wish to exercise your information rights, please contact us at SafeguardingBoardsBusinessUnit@Gateshead.Gov.UK or alternatively write to:

Safeguarding Business Unit
Civic Centre
Regent Street
Gateshead
NE8 1HH

You also have the right to request a copy of the personal information the LSCB holds about you. To do this, you can apply on line or download an application form from Gateshead Council website
If you would like to learn more about these rights you can access further information from the Information Commissioners Office (ICO) website.

Further information

We try to make sure we apply the best standards to protecting your personal information. If something goes wrong with your personal information, or you have questions about how we process your data, please contact us at SafeguardingBoardsBusinessUnit@Gateshead.Gov.UK or by calling 0191 433 8010.

If we have not been able to deal with your complaint, you can also contact the Information Commissioner's Office

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Telephone: 0303 123 1113 (local rate) or 01625 545 745
Fax: 01625 524 510

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